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Posted On 11.17.08

You've heard of so-called networking events. You go, maybe you dress up, you might take some business cards, you grab a drink, and then you find someone to talk to without embarrassing yourself. And perhaps even sometimes, you just end up talking to the people you came with, or someone you already know.

What was the point of that, then?

I often find the best networking happens at conferences, and not at local bars for young professional night. After all, everyone there (at the conference, that is) theoretically has similar interests, professions, or – at the bare minimum – swag.

And so I found myself once again networking at a conference. I traveled to Charleston, SC for the Blackbaud Annual Conference for Nonprofits. I'll be presenting tomorrow on how nonprofits can communicate with the next generation, but tonight was all about grabbing some sushi and a few business cards.

Above all, conferences nearly force you to network. After all, there's nothing to do but retreat to my hotel for the evening and watch Entourage. And the next two days will have me attending workshops, grabbing lunch, visiting booths – all in the same spot. In other words, I'm already here, so I might as well max it out.

If you don't go to at least one conference a year, you should – just for the networking. And when you book that trip, here are some ways to network at a conference, especially if you find yourself awash in a sea of people, one hand on your house merlot and the other nervously thumbing your business cards in your pocket:

  • Get a good opening line. "Where are you from?" or "Did you come last year?" are lame. And you don't want people to think you're lame. Since I was wearing jeans and not a lot of people were, I went up to those rocking denim and announced I was glad to see someone else in jeans. I also found young people and told them I was glad to see I wasn't the youngest person there. Both lines/openers can't be said without at least half a smile, so you can at least count on a pleasant facial expression. And if someone thinks you're lame, who cares? You'll be gone in two days.
  • Hand out your business card immediately. Don't wait for them to give you theirs. Hand yours over right after you say your name and who you're with. If your business card sucks, you need to get new business cards. When you get theirs, hold it in your hand until someone else in the circle gives you theirs or the conversation is over.
  • Pick a compliment. Comment on the font on their business card or tell them you like the color of their jacket. You don't have to be over the top and you don't have to be a liar. But offering a meaningful and unique compliment will go a lot further than, "You’re from Milwaukee? I had a layover there once." Yeah – you and millions of others. But only a few people said they liked my cufflinks.
  • Stay put – at least for a few minutes. If you're constantly in motion, walking around the room and darting your eyes looking for people looking for a conversation, you won't be able to be found. Mosey around, but pause out the open somewhere and take a sip or two. You'll be surprised at who approaches you.
  • Set a goal. Try to meet 25 people. Gather 50 business cards. Meet people from 10 other states. Internal goals and benchmarks like this will make sure you stay long enough to make it worth your while.
  • Leave at the right time. This is hard to determine, but if I've had 20 minutes of inactivity, I'm like a hard drive and I shut down. If you stay too long, you'll just be wasting your time, but if you leave too early, you missed some key opportunities. Decide before you go in how long you're staying so that it's worth your while and you can still rest up, especially if it's just the first night and you've got a presentation the next day.

Above all, when at a conference, network everywhere - at lunch, in the exhibit area, during breaks. Most of what you learn can probably be found in books or on blogs. But all of who you meet can only be found on site.

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zak
November 17, 2008 11:27 am

great advice.

I went to a technology conference a few years ago and it just blew my mind that everyone isolated themselves all day and networked during happy hour.

Before and after sessions people were huddled over the blackberries and mostly NOT open to conversations. Women were a little easier to start conversations with.

But at 5:15pm the social butterflies emerged from their cocoons when they showed up at the networking hour.

Rebecca
November 17, 2008 12:02 pm

I can't believe you just called me lame! Kidding. Opening lines are the worst! I like the compliment thing - giving compliments genuinely is difficult but gives you a definite advantage. You can also follow up in your email with the compliment ("Loved your jacket by the way") - shows you remember who they are. Finally, I like that you say to leave at the right time - I don't think people realize how crucial that is!

Always good advice, Sam :)

GenerationXpert
November 17, 2008 1:16 pm

I'm actually at a conference right now. I have something to add: Don't be afraid to just be yourself. I met to guys yesterday who were in their late 20s. The one guy was doing this man-about-town shtick and came across fake and like a cheeseball. The other guy I'm pretty sure just acted like himself. And I made a introduction for him to my boss who could get him a lot of business. My boss could have gotten the other guy work, too, but I'd never introduce my boss to a cheeseball.

The older I get, the more I realize that my "real" personality is a lot better than any "work" or "business" personality I could come up with.

Sam Davidson
November 17, 2008 8:51 pm

Thanks for the kind words...glad to see I hit on something important.

@Zak - Exactly...I feel that if you maxed out each break, small group session, meal and mixer, you could meet between 50 and 100 people in a day. People should drop the Blackberry for once and meet someone face to face, right?

@Rebecca - You're never lame. If you hosted a YP night at the local bar, I'd be there. :)

@Xpert - Right on. No matter what, if you're not yourself, you're missing the whole networking piece. It then becomes acting class, and no business gets done in acting class. Real is always better and most of us can smell a fake front coming a mile away.

michael cardus
November 18, 2008 7:09 am

Networking - how do some people seem to move so easily through the crowd.
At these conferences people are looking for that magnetic and inviting person.
I have a hard time networking it always seems awkward and slightly uncomfortable. Then their is that awkward silence. I really find it easier for me to network if I am presenting at the conference.
The problem is that most people are self-concious and feel that networking is weird.
Also many conferences I attend I am their by myself!
It is hard to break into a circle of co-workers who already know each other. I appreciated your comments about leaving those you came with and networking yourself.

Sam Davidson
November 18, 2008 1:34 pm

@Michael-
Agreed...a lot of the time, the same people attract the same people and introverts or those flying solo have a difficult time breaking the ice. This is why I suggest different opening lines, and I hope I can enourage people to branch out from those they came with. I also recommend that people find someone else standing alone. It's easier (even for me) to talk 1-on-1 than to try to sneak up on a group.

Louisa
November 20, 2008 1:42 pm

Great advice! I work for a staffing firm in Boston, Hollister (www.hollisterstaff.com/?=451) and find myself constantly networking, for myself and my clients. I agree with you that the best places to network are at conferences, and also love you tips about having an opening line, compliments, etc. Thanks for sharing this!

Mark
April 17, 2009 10:47 pm

Excellent advice. This is the first time I have been unemployed in over 10yrs and have been out of work for 6 months. Networking seems to be my biggest challenge.

I volunteered to work at a conference next week primarily to force myself to network and now that it is coming up I find my nerves kicking in. I think your suggestions will be a huge help.

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